Publishing and Distribution Assistant - Contingent Harper College

Assists in the operation of Publishing and Distribution Center in work involving the receipt, sorting, distribution and preparation of the U.S. mail, campus mail and materials produced by the department for the college. Assists in the delivery and pick up of interoffice, U.S. mail, and packages within definite time schedules throughout the campus. Using department equipment assists in the high-quality print production, bindery, finishing and installation of projects.

Publishing:

Uses MIS software for updating job status and tracking delivery completion.

Communicates and provides updates on job status to Distribution and Production Supervisor and Client Services and Distribution Specialist.

Informs Distribution and Production Supervisor of service and maintenance calls needed for all equipment.

Completes bindery and finishing of work as well as assists in the installation of projects as assigned by the Distribution and Production Supervisor.

Produces work that is compliant with the College's Graphic Standards.

Maintains a safe, clean, organized workspace for efficient operation.

Distribution:

Delivery and distribution of mail, printed materials and other items for the college campus and extension sites.

Picks up and delivers mail and bulk mail supplies from Palatine Post Office.

Sorts incoming mail and interoffice mail for distribution.

Maintains mail van and Mail Center dock area for efficient operation.

Operates the postage metering machine

Routinely handles confidential information (class rosters, grades, tests).

Boxing, wrapping and delivery.

Work flexible hours based on seasonal work volumes.

Bindery:

Operates folder, paper cutter, collator, paper punch, comb binder, booklet maker and laminator to complete printed materials.

Stocks and organizes paper and supplies from warehouse to Print Shop

May need to work some seasonal flex shifts including some early mornings and later evenings.

Assists in the preparation, installation and delivery of printed materials on campus.

Routinely handles documents that include confidential information.

Assists with deliveries during peak, vacation and other times when staffing is limited.

Performs related duties as assigned

High School graduate or equivalent with computer and customer service experience helpful.

Experience in a print production environment and familiarity with the campus and various bindery machines, including folder, cutter and booklet maker desired.